Files and export
Work with your team in a project
In short
A project is a shared workspace in Slaide. You upload materials once, invite people by email and keep the team's documents in one place. Everyone in the project sees all materials and documents, edits them and starts AI tasks with their own credits. Only the owner invites and removes people. Slaide has no viewer role and no comments.
What is a project in Slaide?
A project is a team workspace. It holds the materials of your team, which are PDF, Word, PowerPoint and text files, and the documents that are built from them. Everyone in the project sees both, edits the documents and starts AI tasks. Every document in the project works with all of its materials, so nobody uploads the same file twice.
The person who creates a project is its owner. Everyone the owner invites is a member. There are only these two roles.
How do I create a project?
Step 1: Open Projects
In the library, click Projects. The page lists every project you own or belong to.
Step 2: Click New project
Click New project and enter a name, for example the name of a client or a funding round.
Step 3: Invite people if you like
Under Invite people (optional), enter email addresses separated by commas or spaces. You can also invite people later.
Step 4: Create the project
Click Create project. The project opens with its materials on the left and its documents on the right.
How do I add materials and documents?
Step 1: Open the project
Open it from Projects.
Step 2: Add the materials
Click Add, or drag files onto the list. Slaide reads PDF, Word, PowerPoint and text files. Each material shows how many documents use it, or not used yet.
Step 3: Start a document in the project
Write your request in the project's input box. The new document works with all materials from the first task on.
Step 4: Or move an existing document
In the library, open the menu of a document card and choose Move to project. From then on the document works with the project's materials.
Excel files and images stay with the single document they belong to and are not project materials. To remove a material, click Remove next to it. Sources inside documents that point to it then lose their location.
How do I invite people?
Step 1: Click Invite
Open the project and click Invite. Only the owner can invite and remove people.
Step 2: Enter the email addresses
Enter up to 10 addresses per request, separated by commas or spaces, and click Send invitations.
Step 3: The person accepts
Each address gets an email with a link. The person signs in or signs up with exactly that address, confirms it if Slaide asks, and clicks Accept. If the address already has a Slaide account, the invitation also shows under Invitations on the Projects page, with Accept and Decline.
Step 4: Check the Team list
Pending invitations appear as Invited with their expiry date. Withdraw invitation cancels one.
How does the team work with the AI?
Every member sees all materials and all documents of the project, edits them and starts AI tasks. The AI uses the project's materials in every document, whoever gives the task.
- Rules for the AI: on the project page, Set rules opens a short text of up to 2000 characters, for example an informal tone, the audience or fixed terms. The AI follows it in every document of the project, and everyone on the team can change it.
- One task at a time: only one AI task runs in a document at once. If you start another while one is running, Slaide asks you to wait a moment.
- Editing together: several people can edit a document at the same time, as described in Work on a document together with others.
- Activity: the Activity list shows who created or deleted a document, moved one in or out, added or removed materials, and who joined or left.
- Documents belong to their creators: the project owner can delete any document in the project, other members delete their own.
Who pays for AI tasks in a project?
| What | Depends on |
|---|---|
| Credits for an AI task | The person who starts it. Their own credits are used, not the owner's. |
| Page limit of a document | The plan of the person the document belongs to, its creator: 3 pages on Free, 12 on Plus, no plan limit on Pro and Max. |
| Free-plan mark on exports | The plan of the person the document belongs to. |
| Joining a project | A Slaide account with a confirmed email address. The account's own plan decides how many AI tasks the person can run. |
| Shared credits and one invoice | Not part of a project. They belong to a team plan on request. |
Editing by hand uses no credits. See How credits work in Slaide.
How do I leave a project, remove someone or delete it?
Step 1: Open the project
Open it from Projects.
Step 2: Choose the action
Members click Project menu, then Leave project. The owner clicks Remove next to a person in the Team list, or Project menu, then Delete project.
Step 3: Confirm
Slaide asks once. Access ends right away.
| Action | What happens |
|---|---|
| A member leaves | The member's documents in the project go to the owner. The member loses access. |
| The owner removes a member | Same result: the member's documents in the project go to the owner, and access ends immediately. |
| The owner deletes the project | All documents stay, in their creators' libraries. The project's materials are deleted. |
Frequently asked questions
Is a project the same as a team plan?
No. A project is a shared place for materials and documents. Credits, plans and invoices stay with each account. A team plan with shared credits and one invoice is a separate arrangement, see Use Slaide with your team.
Can someone only read in a project?
No. Slaide has no viewer role: everyone in a project is a member who sees everything and can edit. To let people only read a single document, share its public link, see Share a document: public link, embed, gallery.
Can I leave comments in a project?
No. Slaide has no comments. People edit the documents themselves, see who is in a document, and the Activity list shows what happened in the project.
What happened to my folders?
Folders are now projects. A folder works as a project for you alone until you invite someone, and the documents in it stay where they were. Deleting a project never deletes the documents in it.
Who sees my documents in a project?
Everyone in the project sees all of its documents, including those other members created. Documents outside the project stay as they were: only you and the people you invited to that single document see them.
The invitation is invalid or expired. What now?
An invitation is valid for 7 days and only for the address it was sent to. Ask the owner to invite you again, and sign in with exactly that address. If Slaide says the project is full, the owner has to make room first.